Payment Terms & Purchase Orders
Procurement questions get answered here so they do not hold up an order. If something below is not covered, email b2b@techsellerusa.com and we will confirm directly.
Purchase orders
We accept purchase orders from businesses, universities, hospitals, government departments and other institutional buyers. Send your PO to b2b@techsellerusa.com referencing our quote number.
If your process requires a formal quote document before a PO can be raised, request one and we will issue it in the format your approval workflow needs.
Net terms
Net terms are available to approved accounts. If your organisation requires Net-30 or similar, tell us at the quote stage rather than at checkout so the account can be set up alongside the order rather than delaying it.
New institutional accounts may be asked for standard credit references. Established buyers with an order history with us generally move straight to terms.
Documentation for your finance team
We can provide the paperwork most procurement processes require, including:
- Formal quotations referencing your project or requisition number
- W-9 for US tax reporting
- Vendor registration and supplier onboarding forms
- Itemised invoices with part numbers, conditions and warranty terms stated per line
- Proof of delivery documentation
If your organisation has a specific form or portal we need to complete, send it with your enquiry and we will handle it as part of the quote process.
Tax exemption
Tax-exempt organisations should send their exemption certificate before the order is invoiced. Once it is on file it applies to subsequent orders without re-submission.
Certificates supplied after invoicing usually require a credit and reissue, which is slower, so it is worth sending it at the quote stage.
Accepted payment methods
Standard business payment methods are accepted, including major credit cards, ACH and wire transfer for larger orders, and approved account terms. For international orders, contact us before ordering so we can confirm what applies to your destination.
Government and public sector
Government procurement carries its own requirements around registration, documentation and sourcing. Our GSA / Government Procurement page covers what applies to federal, state and local buyers, and to public universities and school districts.
Warranty and returns on invoiced orders
Every unit carries a 30-day TechSellerUSA warranty, and returns run for 30 days with no restocking fees. Restocking charges of 15 to 25 percent are common in this market; we do not apply them, because a buyer correcting a part number error should not be penalised for it.
Full terms are on our Refund & Return Policy page, and our refurbished process page explains condition labelling and what function-tested means.
Getting started
Send your requirement to b2b@techsellerusa.com or call (954) 601-5103. If you already have a part number list, the bulk quote page explains what to include for the fastest turnaround.