Purchase Orders

Last updated: January 1, 2025

Tech Seller USA accepts purchase orders from government agencies, schools and universities, healthcare organizations and approved businesses, with Net-30 terms on approval.

Who Can Order on a Purchase Order

  • Federal, state and local government agencies
  • Schools, colleges and universities
  • Hospitals and healthcare organizations
  • Businesses approved for Net-30 terms

Government and education buyers are usually approved without a credit review. New business accounts may be asked for basic credit information before terms are approved. Orders from organizations not yet approved can be paid by card, PayPal or wire transfer.

How to Place a Purchase Order

  1. Get a quote. Use our Bulk Quote form or email your part numbers and quantities to sarah.jane@techsellerusa.com. We respond within 1 business hour.
  2. Send your purchase order. Email your PO as a PDF, referencing our quote number.
  3. We confirm the order. You receive an order confirmation by email, and we ship once the PO is approved.
  4. We invoice at shipment. The invoice is emailed to your accounts payable contact with tracking details.

What Your Purchase Order Should Include

  • PO number and date
  • Organization name and billing address
  • Shipping address and recipient name
  • Accounts payable contact, with email and phone
  • Part numbers, descriptions and quantities
  • Unit price and total amount, matching our quote
  • Authorized signature

Missing details can delay processing. If something is not on your PO form, include it in your email. Please send each PO only once, as duplicates can create duplicate orders.

Net-30 Terms and Payment

Payment is due 30 days from the delivery date. Invoices are issued when the order ships.

Invoices can be paid by wire transfer or by card. Our bank details are included on the invoice; please reference the invoice number with your payment. All amounts are in U.S. dollars.

We can provide a W-9 on request for your vendor setup.

Tax-Exempt Orders

If your organization is tax-exempt, email a valid exemption certificate with your first purchase order. Once approved, we flag your account so future orders are not charged sales tax.

Returns and Credits on Purchase Orders

Returns and warranty claims on PO orders follow the same rules as all other orders: a 30-day return window and a 30-day warranty. A credit is issued against the original invoice, less the 25% restocking fee where it applies. The fee is waived for defective items and wrong items shipped by us. Where a replacement is sent instead, the invoice stays in place.

See our Refund Policy and RMA and Returns for full details.

Contact Us

Send purchase orders and procurement questions to our sales team, Monday to Friday, 9:00 AM to 6:00 PM EST.